Event Co-ordinator

Published: February 15, 2019
Department: Event
Location: London, Covent Garden

Incisive Media is an award winning information provider, serving a wide range of financial, business technology and professional services markets globally. As AOP’s ‘ Digital Publisher of the Year’ for four year’s  we are an entrepreneurial and creative, digital-facing organisation on the cutting edge of media with a culture that we’re proud of and flexible working opportunities.

Incisive Media is a fantastic place to start or progress your career.

Job Title: Event Co-ordinator
Salary: £24,000 per annum plus Bonus OTE of £3,000
Location: London, United Kingdom
Type Of Employment: Full-time
Industry: Media / Publishing
Function: Events

What you will be doing:

You will work closely with the other event managers and coordinators to ensure the professional and efficient organisation of all event logistics. You will be required to support the event operations team in the delivery of high quality events on time and to budget.

  • Speaker administration:

Compiling and following-up speaker packs detailing administrative guidelines & deadlines. Liaising with speakers for the submission of their presentations, audio-visual & biographical details

  • Venue logistics:

Assist with the sourcing and booking venues and conduct venue site visits to check meeting space logistics

  • Event costs:

Managing event costs carefully, exploring opportunities for cost savings and maintaining event budgets through timely and accurate reconciliation and reforecasting of costs.

  • Online administration:

Ensuring the event website is up to date with venue, accommodation, visitor information and appropriate sponsor information

  • Sponsor/exhibitor administration:

Compilation and sending out of exhibitor & sponsor manuals. Liaising with sponsors & exhibitors for submission of their corporate logos, company profiles, technical requirements & guest passes

  • Awards:

Looking after and updating table plans for various size awards. Supporting the team/event manager onsite at the awards and throughout the planning process.

  • Post-event follow-up and admin:

Compiling detailed analysis of delegate evaluation forms post event for sponsors. Compiling venue feedback and attendee lists.

What we value:

  • Professional and timely delivery of selected events. These may include seminars, round tables, conferences, awards dinners and on-line events
  • Excellent cost management resulting in events being delivered on time and within budget
  • Identifying suitable venues to ensure the best possible space and rates can be negotiated
  • Strong customer focus through the development of excellent client relationships with speakers, sponsors, delegates and suppliers
  • Effective project team work to ensure close cooperation between the events marketing, production and sales teams
  • Support of the rest of the event operations team in delivery of events as required from time to time
  • Good knowledge of MS Excel, Word, PowerPoint, Outlook & Adobe

How to Apply:

Are you keen to join the Incisive Family? Click on ‘I’m Interested’ to start your journey.

If this isn’t the right job for you then perhaps you have a friend who might be suitable? Click on ‘Refer a friend’ to recommend someone.

We look forward to welcoming you on board!

What you can expect from us:

As well as working with the most interesting, talented and fun people in Media, we operate a culture where success is recognised. You will be supported throughout your career at Incisive Media, tailoring your development through management support, internal and external training courses, and on the job training. Based in a fantastic location at the heart of London’s Covent Garden, you will also have access to numerous retail discounts!

We also offer a range of benefits including:

  • Flexible working
  • 25 days annual leave (increasing to 30 days)
  • Group personal pension plan
  • Health Cash Plan (company paid)
  • Life assurance
  • Childcare Vouchers*
  • Interest Free Season Ticket Loan
  • Private Medical Insurance
  • Corporate gym membership
  • Retail discounts
  • Employee Referral Scheme
  • Employee Assistance Programme (EAP)
  • IM Foundation – staff can volunteer a small amount of their time to contribute their skills and make a meaningful difference to the lives of others.

Plus a number of salary sacrifice benefits including cycle to work, dental insurance, health assessments and many more!

*Applicable for existing members only


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